IMPORTANT INFORMATION TO REMEMBER FOR MANAGERS AND TREASURERS
COMMUNICATION/TEAM MEETINGS — keep the parents in the loop at all times by communicating with them about everything that involves the team. Have team meetings as often as needed.
FUNDRAISING — after you and the coach have decided on a budget, discuss this with the parents and give them options on how they would like to come up with the funds for the season.
FINANCES – open bank account, with two to sign. (treasurer and manager) all accounts must be closed 30 days following the last team ice time
Routine laundering is required and is the responsibility of the team
Jerseys are to be washed in cold or warm water only and hung to dry only.
Machine drying will damage / destroy the jerseys
Jerseys are to be collected and hung in the jersey bag provided after each use. This applies to all groups.
Absolutely NO alterations to jerseys.
No iron on, heat, or adhesive affixed items are to be applied to the jerseys. Velcro can be extremely damaging to jerseys
Name bars – only to be used for Initiation, Novice and Atom divisions only. This is not mandatory, and only if decided on by the team)
Novice jerseys – do not remove the Dodge Caravan bars
RECOMMENDED ALL teams MUST HAVE A JERSEY COORDINATOR to keep track of the team jerseys. Players are not allowed to take home their jerseys.
ANY DAMAGE REQUIRING REPAIRS OR REPLACEMENT SHOULD
Informed people are generally quite satisfied. A strong team manager keeps everyone ``in the loop.” Listed below is a checklist of communications related areas that the team manager is responsible for:
Disseminate Information: Managers need to communicate information from the coaches to the players and parents as well as communicating general information to all involved with the team. Two of the quickest ways of getting the work out include email messages to all, or setting up Teamsnap (www.teamsnap.com, there may be a small monthly charge, depending on the services you choose), or by texting. In any case, the manager needs to voice one message or type one message to reach everyone. Keep in mind that not all families are dedicated to reading emails – you may need to create new habits in some! If there is word of a late game change or a short notice addition to the schedule for the team, inform the parents and players to check their emails or their phones at a specified time as a message will be sent out.
Resolve Issues or Problems: Managers should be prepared to deal with problems that may occur throughout the season. A healthy resolution process involves two important points:
(1) a 24 hour cooling off period for the person(s) with the complaint;
(2) if the complaint involves the coaches, that it come through the manager first in case there is just a misunderstanding.
Two key tips in dealing with issues or problems that come your way:
(1) do not communicate via email because tone and intent can be lost and it inhibits a healthy two-way discussion on the issue;
(2) if the issue involves the coaches, try not to speak with the coaches immediately before or after a game or practice – they will likely have enough on their minds and will not be in a good mindset for dealing with a problem just then.
If a problem escalates, it should be discussed with the Renegades coordinator for the respective division, if then it still is not resolved then it should be taken to the Board for evaluation.
Prepare a Parent Volunteer Timekeeping/Scorekeeping Schedule – it is mandatory to have parents in the box to do the scorekeeping and time clock. It is always a good idea to have the list prepared prior to up to the parents to make their own shift changes instead of involving the manager. The list can be done alphabetically or by jersey number. It is a good idea to have one experienced person in the timekeeper box whenever possible (Home games supply 2 people – Away games supply 1 person)
Print Roster Labels for Game Sheets - providing your coach with labels for your game sheets will make his or her life easier. Be sure the labels are accurate and have the team name and the captains and assistants identified (if applicable). You will require 3 per game. Some coaches will ask the manager to be responsible for completing the game sheets (4X2 labels using landscape view)
SMHA Paperwork for Ice Time Changes - the coach or manager is responsible to be sure to complete the necessary forms for ice time switches – REMEMBER THAT NO SMHA ICE SHOULD EVER BE LEFT VACANT OR THE TEAM(S) INVOLVED MAY BE CHARGED FOR THAT ICE TIME FROM SMHA.
Checklists – the manager and treasurer should consider the following expenses when preparing their team budget:
SAMPLE AGENDA FOR PARENTS MEETING
30 minutes prior to practice time? Set the time you would like
Be completely dressed 15 minutes prior to game time to allow coaches to talk with players. No parents in the dressing room during this time or immediately following the game for 5 minutes.
HAVE AN EXCELLENT SEASON!